How to Manage Workshop and Seminar with Eventin in WordPress

Running a workshop or seminar sounds simple — until you’re juggling signups, speakers, emails, and last-minute changes. Whether it’s online or in person, managing everything manually can get overwhelming fast.

In this article, we’ll show you how to manage workshops and seminars with Eventin in WordPress. From setting up sessions and speakers to handling tickets and reminders, we’ll walk you through each step to keep things easy and on track.

Let’s get started.

What are the most common challenges in traditional workshop management

Planning a workshop or seminar sounds exciting until you hit the small details. Here are some most common challenges people face when running these events the old-fashioned way:

• Manual registration and attendance tracking: It’s easy to lose track of who signed up, who paid, and who actually showed up, especially when everything is handled through spreadsheets or email threads.
• Handling multiple sessions or speakers: If your event features several sessions or guest speakers, it’s challenging to manage who’s speaking when and where, especially without a proper scheduling tool.
• Sending reminders and follow-ups: It’s hard to keep everyone informed without a system that automatically sends reminders or follows up after the event.
• No centralized agenda or event landing page: Attendees need a clear overview of what’s happening and when. Without a dedicated page, things can feel scattered.
• Lack of payment/integration support for paid seminars: If you’re charging for your workshop, collecting payments manually or through third-party apps can be a hassle.
• Managing limited seats or capacity: If your space has a seat limit, it’s challenging to prevent overbooking unless you have a booking system that tracks availability in real-time.

How Eventin solves these problems

Eventin is an event management plugin for WordPress, which is equally good as a complete workshop management solution in WordPress. Whether you’re running a workshop or seminar, it provides all the necessary features to stay organized, save time, and keep things on track, all in one place. 

Here’s how Eventin helps:

• Easy event creation with speaker/session support: You can create your whole event from the WordPress dashboard. Set the date, time, location, and add all the key details. If you’re running a seminar with multiple speakers or sessions, simply list each one by its corresponding time slot. 
• One dashboard to manage all: Eventin keeps things simple with one central dashboard. From there, you can check who’s registered, update session info, see speaker profiles, and even view your ticket sales—all in one place.
• Built-in booking system with seat limits: If your event has limited seats, just set a cap. Eventin will handle the rest. It tracks the number of spots remaining and closes registration when it’s full, eliminating the need for manual work on your part.
• Email automation for reminders and follow-ups: Eventin includes email automation that lets you schedule reminders before the event, updates about session changes, and thank-you messages after it’s over. You can customize the emails to match your tone and event branding.
• Zoom and calendar sync for online sessions: If your workshop is online, you can connect your Zoom account to generate meeting links automatically. Eventin also syncs with Google Calendar or Outlook so that attendees can add sessions to their schedule with a single click.
• QR code check-in for offline events: For physical seminars or training sessions, Eventin generates QR codes with each ticket. You can scan these codes at the entrance for quick check-ins, which helps you maintain accurate attendance records without the need for clipboards or printed lists.

Setting up your workshop or seminar in WordPress using Eventin

Let’s see how Eventin makes it easy to manage everything from one place and get your workshop and seminar page ready without any hassle.

Install and activate Eventin Plugin

Start by installing the Eventin plugin from your WordPress dashboard.

• From your WordPress dashboard, go to Plugins > Add New
• Search for “Eventin”
• Click Install and then Activate
• Once activated, you’ll see the Eventin menu in your WordPress sidebar

If you’re using Eventin Pro, upload the premium version and activate your license key.

Create your workshop or seminar event

Once Eventin is installed and activated, head to your WordPress dashboard. Go to Eventin > Add New Event and fill out the basic event details:

• Event Title: Add the workshop name. Example: “Photography Basics Workshop.”
• Start & End Date: Select when your workshop starts and ends. For a one-day event, both dates can be the same.
• Start and End Time: Set the exact time for your sessions.
• Add Event Recurring (optional): For repeating sessions (e.g., weekly seminars), enable Recurring Mode and set the pattern.
• Event Type: Choose Offline Event (in-person) or Online Event (like Zoom sessions).
• Venue Location: Enter the venue address or link for virtual events.

When done, click “Create Event” to save your details. You can also add a short or detailed description later to give attendees more context or use Eventin AI feature to create engaging event content.

💡Further read: How to Create Recurring Events in WordPress

Set up tickets and pricing

After your event is created, scroll to the Tickets & Pricing section. Here’s where you set up ticket types for registration:

Click “Add New Ticket”, and a pop-up will appear where you can add:

• Ticket Name: For example, Standard Pass, Team Bundle, Student Access
• No. of Tickets: Set a seat limit to control workshop capacity
• Ticket Price: Enter a fixed price or leave it as 0 for free events
• Start/End Date and Time: Define when ticket sales begin and end
• Min/Max Quantity: Limit how many tickets a person can book (valid for group registrations)
• Ticket Description: Mention what’s included, like “Includes digital workbook and session recordings“

Once set, click Add Ticket. You can create multiple ticket tiers depending on your event type or audience.

💡Further read: How to Sell Event Tickets in WordPress for Free

Add Speakers and Sessions

In workshops, speakers or instructors are a key part of the value. Simply, go to Eventin > Speakers,

• Click Add Speaker and upload their name, title, profile image, and short bio
• You can also list their company or area of expertise

Eventin supports both Single Speakers and Speaker Groups. If you are running panels or collaborative sessions. Similarly, you can add Organizers to show who’s behind the event.

Build the Workshop Agenda

Now it’s time to break your event into sessions. Go to the Schedule tab inside your event and click Add Schedule.

Here’s what you can configure:

• Program Title: Like “Day 1: Marketing Basics” or “Panel Discussion: Building Brand Awareness”
• Date: Choose the day for that session block
• Schedule Topics:
  • Topic Name: e.g., “Email Marketing 101”, “Q&A with Guest Speaker”
  • Start/End Time: Control how long each session runs
  • Speaker: Assign from your speaker list
  • Location: Useful for multi-room events or hybrid formats

Once saved, this will appear as a visual timeline on your event landing page.

💡Further read: How to Create Seamless Event Registration with Eventin

Add branding

Keep your workshop consistent with your brand:

• Upload your event logo, banner image, and choose your brand colors
• Add social media links so attendees can follow or share the event
• This creates a more polished and recognizable experience on your event page

Customize the workshop landing page

Your landing page is where potential attendees learn everything about your workshop. Go to the Template Setup tab and choose from multiple pre-built layouts.\

Each template displays key details like:

• Event name, date, time, and location
• Speaker profiles with bios and images
• Ticket types and prices with registration buttons
• Add-to-calendar and sharing options
• Workshop agenda (sessions and times)
• Optional teaser video or media section
• Organizer details and related events

If you want complete control, use the Template Builder to drag and drop sections, tweak layouts, and apply your own styling. Once you’re done, just hit Save & Publish.

💡Read also: How to Design a Custom Event Landing Page

Enable email notifications and reminders

You can enable automated emails to confirm ticket purchases, send reminders before the event, or follow up after it ends. Simply go to Settings > Email and enable two important options:

• Purchase Confirmation Email: Sent immediately after a booking.
• Event Reminder Email: Send 1-2 days before the workshop with key details like venue address or session links.

Click Configure to customize the messages. You can include links, tips, directions, or last-minute updates.

Sync with the calendar and set the payment method

• Calendar Sync: Attendees can add events to Google, iCal, or Outlook with one click.
• Integrations: Connect Zoom or Google Meet for virtual sessions via Settings > Integrations.

• Payments: Enable WooCommerce, Stripe, or PayPal under Settings > Payments to accept online payments.

Toggle on your preferred provider and follow the setup instructions.

Publish the event

Once all details, tickets, speakers, branding, and emails are set, click Publish to make your event live. Eventin also offers features like attendee lists, RSVPs, and custom fields to tailor the experience further.

Pro tips for hosting a workshop in WordPress

Once your event is set up, there are a few things you can do to make sure everything runs smoothly and to get more value from each event you host. Here are some practical tips to host a seminar in WordPress or manage a workshop effectively:

• Promote your workshop: Use Eventin’s built-in shortcodes and widgets to feature your event on your homepage, blog sidebar, or landing pages. Also, share the event link across your social channels, email newsletters, and community groups to drive sign-ups.
• Collect feedback using post-event emails: After the event, send a follow-up email with a feedback form. This helps you understand what went well and what could be improved for next time. 
• Use recurring event option for regular sessions: If you host workshops regularly (weekly classes, monthly seminars), use Eventin’s recurring event feature to duplicate schedules and sessions. It saves time and keeps your calendar consistent.
• Use countdown timers for urgency: A countdown timer on your event page or header helps create a sense of urgency, especially as the event date approaches or tickets run low.
• Upsell future events or courses: If you’re using an LMS plugin like Tutor LMS, promote related courses at the end of your workshop. You can also suggest follow-up workshops or bundle offers using WooCommerce.

💡Read also: How to Get Sponsorships for an Event 

Bonus: Use Eventin + multivendor setup for multiple workshops and seminars in WordPress

If you want to run a bigger platform where multiple trainers or speakers can host their own workshops, you can use Eventin with a multivendor plugin like Dokan.

This setup works well for:

• Online learning communities
• Training institutes with different instructors
• Co-working spaces offering training sessions
• Educational platforms with guest instructors
• Platforms like Meetup, where anyone can host a session

Want to see how this works in action?

• How to Build a Multivendor Event Marketplace
• Multivendor Event Marketplace with Eventin + Dokan

These guides walk you through the process of turning your site into a fully functional multivendor workshop or seminar hub, step by step.

FAQs about workshop management with Eventin

Can I host both online and offline workshops with Eventin?

Yes. Eventin supports both physical venues and virtual platforms like Zoom or Google Meet. You can even host hybrid events.

Does Eventin support free and paid tickets?

Yes. You can create free tickets for open events or set up paid tickets with multiple pricing tiers (like early bird or VIP). Payments are handled through WooCommerce.

Can I send automatic emails to attendees?

Yes. Eventin includes an email automation builder. You can send confirmations, reminders, and follow-up emails without writing each one manually.

Is Eventin good for recurring seminars?

Yes. You can enable recurring events for sessions that repeat weekly, monthly, or on custom schedules. This saves you time and keeps your event list consistent.

Can I manage speaker sessions with Eventin?

Yes. Eventin allows you to create session schedules, assign speakers to specific time slots, and display it all neatly on the event page.

💡Read also: Why Eventin is Better Than Other Event Management Systems

Ready to manage your next workshop and seminar with Eventin?

So, this was all about how to manage a workshop in WordPress.

Workshops and seminars often involve juggling a lot—attendee lists, speaker schedules, payments, and reminders. Eventin takes all these moving parts and brings them under one roof.

Instead of using separate tools for bookings, emails, or ticket sales, you can set up everything directly on your WordPress site. In fact, Eventin makes online workshop management in WordPress super easy.

Whether you’re running a small local seminar or a large online workshop series, Eventin adapts to your needs with built-in booking, session management, and even QR-based check-ins for offline events, so you can focus on delivering value to your attendees.