Due to the corona pandemic, virtual conferences have become popular and grown up to 1000%. If you have a plan but worried about the website, we have great news for you. In this tutorial blog, we will share step-by-step guidelines to make a completely virtual conference WordPress website.
Don’t worry if you are not familiar with coding or don’t want to hire a developer. We will share the way that does not require any coding skills. Remember WordPress is holding 40% of all websites and this is the easiest way is to build your next virtual conference website. WordPress will save plenty of time and resources that go into hiring a developer to make a website.
Which is the Best Plugin for You?
There are several event management plugins but not all of them are effective. Among the top event management plugins, WP Eventin seemed like the most well-rounded plugin. It has all the basic and additional features making it an ideal choice.
Designing a virtual conference website was never an easy task but thanks to WP Eventin, they bring some amazing features like Elementor Widgets. It also has Single/Multiple event slot options. You can integrate Zoom into your website. Managing event attendees is easier than ever. And last but not the least, WP Eventin supports WooCommerce Payment Gateways such as PayPal, Amazon Pay, Square and more.
Note- If you want to edit the site with Elementor drag and drop editor. Then install the Elementor plugin from the WordPress directory.
Creating Your Own Virtual Conference Website
We will go through the step-by-step process of building your own conference website from scratch. First, install the WP Eventin plugin from the WordPress directory. Plenty of resources such as documentation and video tutorials are also available for you to follow through.
Step 1: Create Speaker Profile
The speaker profile is the first step for each event. From your dashboard, go to Eventin -> Speakers -> Add New. Then add the speaker’s personal information, photo and social media links. After that, you need to add a schedule by going to Eventin -> Schedule -> Add New. Then you can add your speakers to a schedule. You can create and insert speaker profiles to your page with the shortcode, Elementor and Gutenberg blocks.
Please check the video to know how to create a speaker profile with WP Eventin. We added the subtitle as we care more than the others do.
Step 2: Set Event Schedule
After the speaker module, create an event by setting a schedule on your virtual conference website. From your dashboard go to, Eventin -> Settings -> Shortcode. Then copy the schedule shortcode and past it on your page. You can then edit your schedule list with Elementor or Gutenberg.
Step 3: Create Zoom Event
Eventin lets you create and manage online meetings on the Zoom platform. In order to host an online event with Zoom, you will need to create an account in Zoom. After that, you will need to get an API key and secret key to integrate with WP Eventin. Check the full process of Zoom integration from here. This feature makes it convenient to host events with 1000 participants.
Step 4: Create Event Landing Page
After creating the speaker profile and schedule, now it’s time to create the event landing page. Keep in mind that this is the page visitors will visit first. The design of this page is very important to choose a good theme.
Gather all the necessary information and save it in a text file. After that, from your dashboard select Eventin -> Events -> Add New. Upload all the information and publish the event. You can change the layout design depending on your event type.
Please check the following video to know how to create an event landing page with WP Eventin.
Step 5: Enable Selling Conference Tickets
Eventin comes with WooCommerce payment Gateways support. Go to Eventin -> Settings -> General and then enable “Sell on WooCommerce”. You need to make sure WooCommerce is installed on your site first. You can integrate popular payment gateways like Stripe, Paypal, Square, Amazon Pay and many more. See the full list here.
Besides integrated payment, WooCommerce has several addons for handling. Since the list covers all the major payment methods, you can easily promote your business and earn with virtual online events.
Step 6: Check Event Attendee Information
Manage hundreds of attendees easily with the Event Attendee List. WP Eventin lets you track attendee ticket status, payments, personal details straight from your dashboard. Go to Eventin->Attendee from your dashboard. You can also add unlimited fields to your registration forms and export data in CSV files.
You can get benefit greatly from the following features. Unique Email Notifications for tickets are emailed to attendees. They can Download Ticket PDF directly in PDF from email. The attendee Self-Update button with a link is available in the email for attendees to self-update their personal details. All the settings are available to your WordPress dashboard at Eventin -> Attendee.
Bonus: Add Relevant Event And Change Template
WP Eventin has a feature to show multiple relevant events on the event landing page. If you want, you can display relevant events and increase cross-selling. WP Eventin also has multiple events showcasing styles like slider, tab and list style. You can edit the template from Eventin -> Settings -> General and find the Event template and Speaker template.
If you were searching, how much time does it need to create a virtual conference website during the Covid-19 pandemic?” It’s nothing but a few hours. We have shared the full process in this blog and now it’s your turn to start creating a virtual conference website.
The blog contains several videos for helping you visually. And the process should take a few hours depending on your content. Any questions on your mind? Why don’t you drop it in the comment box! And don’t forget to share the content with your amazing social friend. The social share will take a moment but inspire us for our whole life.