Effective Event Automation: Eventin + SureTriggers Integration

Are you feeling overwhelmed by repetitive tasks and struggling with attendee engagement with your events on WordPress? Then event automation is your answer!

Event automation uses technology to simplify and improve event management tasks, such as registration and data collection, by automating repetitive tasks, freeing event organizers to focus on event projects.

Moreover, with event automation, you can create engaging content, build relationships with attendees, and improve their experience. This involves the use of certain software and tools.

Eventin is an event management WordPress plugin that offers a range of features, including event attendee management, maintaining recurring events, event calendar view, and showcasing speakers/organizers. SureTriggers is a powerful automation tool used to simplify repetitive tasks and workflows across various applications.

The integration between Eventin and SureTriggers can help with event automation by allowing you to create workflows that automatically perform tasks like automating event updates and collecting and storing important data.

🔁 How to Automate Your Workflow Using Eventin and SureTriggers

Automating your workflow can remove repetitive tasks, freeing up time for creative and strategic work on your event planning projects. While integrating software and tools to simplify processes, you can reduce errors, and boost efficiency and productivity.

Now, you can automate your workflow using Eventin and SureTriggers. So, let´s follow the guide:

⭐ Creating Automation and Action

Creating SureTriggers workflow with Eventin requires only a few steps. Here, I have categorized the process into two simple steps:

• Connecting SureTriggers and Data Passing
• Automating the Data Storing

Step-01: Connecting SureTriggers and Data Passing

To integrate Eventin with SureTriggers, go to your WordPress site Dashboard > Select SureTriggers plugin from the left sidebar. A new dashboard will open like this. Click on Workflows-

A new pop-up form will appear. Name the workflow and select ´Start Building →´

Now, click on ´Add Trigger´ to connect to Eventin.

Search and select ´Eventin´ from the right sidebar.

Here, select for what type of you want to automate the system. Let´s select ´Attendee Update´ to get automated updates about the events when any changes in attendee information occur.

Once you select an Event, (e.g.-Attendee update) a new webhook URL link will generate. Copy it for later use.

Now go to your site´s Eventin webhook settings. Here are the steps on how you can access this-

• Head over to your site dashboard.
• Select ´Eventin´ from the left sidebar.
• Select ´Setting´.
• Go to ´Advance´> ´Webhook´.
• Click on ´Add new´ to create a new webhook.

Here, follow the steps to create your first webhook for the integration-

• Give a suitable name for the Webhook.
• Select ´Active´ to activate it.
• Select for which topic you want to pass information.
• Paste the URL that you copied earlier here.
• We can skip the other two steps and choose ´Save Changes´.

Now, go to Site Attendees from the same site and select ´Edit´ on any attendee´s list to test the integration.

Change the attendee´s information and update it from the right ´Update´ button.

Let’s say, you changed a speaker´s name or updated any other information. You will automatically get the updated data on your SureTriggers site whenever any action is taken.

For this, let´s go to Speakers from your site dashboard and select ´Edit´–

Now, change the name or any other information you want, and select the ´Update´ button located on the top right corner of your screen.

Once updated, go to the SureTriggers tab. Here, you can see it is showing the updates you have made. This means the webhook is working correctly.

So, let’s ´Save´ it and move forward.

Step-02: Automate Data Storing

Now, whenever you receive any update, you can automatically store your Eventin event updates on your favorite platform or a particular file.

Here, click on the plus icon to automate the data storing system–

Let’s say you want to store the data on Google Sheets. So, let´s search and select it from the list.

Select for which event you want to store the data for!

Select the suitable email address on which you want to store the data.

Now, complete the process by proceeding with ´Continue´.

Once the email address is included on the platform, go back to your site´s dashboard and select the newly added email ID from the list.

Now, select the Spreadsheet file where you want to pass data and in which format you want to make it.

Then a new list of columns with ID, Date, and Day name will automatically be created on the sidebar.

Notes: Type ´@´ on each box to add the data to your Google Sheets.

Save that action and it will require a test before running the action.

Click on Test and Save again once done.

From now on, all your speaker updates or any other update data will automatically get saved on that particular Google sheet file.

Similarly, you can add multiple triggers of action from SureTriggers for your Eventin events, save that trigger as a draft, and even Publish it instantly by clicking on the ´Publish´ button.

Thus, you can integrate SureTriggers to transform your Eventin Data into any app you want.

⭐ Triggering Automation

Automation triggers are the key behind automated workflows, acting as virtual tripwires to start specific actions when conditions are met. They simplify tasks and keep event management running smoothly, defining when automation should start and which contacts or data should be processed based on actions like form submissions or specific dates.

These are the supported Eventin triggers by SureTriggers:

• Event Create – Runs when a new event is created.
• Event Updated – Runs when an existing event is updated.
• Event Deleted – Runs when an event is deleted.
• Event Restored – Runs when an event is restored.
• Speaker Created – Runs when a speaker is created.
• Speaker Updated – Runs when an existing speaker is updated.
• Speaker Deleted – Runs when an speaker is deleted.
• Speaker Restored – Runs when speaker is restored.
• Attendee Created – Runs when attendee is created.
• Attendee Updated – Runs when attendee is updated.
• Attendee Deleted – Runs when attendee is deleted.
• Attendee Restored – Runs when attendee is restored.
• Schedule Created – Runs when a schedule is created.
• Schedule Updated – Runs when an existing schedule is updated.
• Schedule Restored – Runs when schedule is restored.
• Schedule Deleted – Runs when a schedule is deleted.
• Order Created – Runs when a new order is created.
• Order Updated – Runs when an existing order is updated.
• Order Restored – Runs when an order is restored.
• Order Deleted – Runs when order is deleted.

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🚀 Benefits of Event Automation

If you are feeling overwhelmed by event management tasks then event automation can simplify workflows, saving time and boosting efficiency, while minimizing errors and personalizing the attendee experience. These are the benefits that you can expect after integrating SureTriggers with Eventin:

🎯 Saves Time

Imagine if you did not have to send hundreds of registration confirmations or chase down RSVPs manually.  Event automation makes this a reality for you by automating repetitive tasks, freeing up valuable time.

Moreover, automated triggers handle confirmations, reminders, and post-event surveys, allowing you to focus on creating a stunning event experience or strategizing attendee engagement initiatives. Therefore, you can save time with Eventin and SureTriggers.

🎯 Increased Efficiency 

Event automation isn’t only about saving time – it’s about working smarter. By automating workflows, Eventin and SureTriggers connect the dots across your event management process.

This approach keeps your team focused and ensures nothing falls through the cracks. Automation simplifies workflows and increases productivity, allowing you to focus on high-value activities that drive event success. Therefore, by automating repetitive tasks, you can reduce manual labor, decrease errors, and increase efficiency, delivering more effective and engaging events.

🎯 Improved Accuracy

You can ditch the manual process and embrace the accuracy boost of event automation. Eventin and SureTriggers lowers human error by automating tasks prone to mistakes. Automated triggers ensure consistency and accuracy in every communication, eliminating the stress of potential errors.

Moreover, tasks like sending personalized registration emails with correct details, scheduling event reminders, and automating post-event surveys become flawless with automation, translating to a smoother attendee experience for you.

🎯 Enhanced Customer Experience

You can improve your attendee experience with the power of event automation. Eventin and SureTriggers help you engage attendees on a personal level through automated interactions.

Automated workflows can send personalized emails with names and chosen sessions, reminders with relevant information, and follow-up emails thanking attendees and gathering feedback. This level of personalization shows attendees you care, creating a positive experience and building stronger relationships.

Eventin + SureTriggers Integration for Event Automation

Event automation is a game-changer for event management. By automating repetitive and time-consuming tasks, you can free up more time to focus on high-value activities that drive event success. With Eventin and SureTriggers, you can simplify your event workflow.

To maximize the benefits, follow you should follow some best practices. By clearly defining your goals, you will know what to achieve with automation. Moreover, you should segment your audience for targeted communication.

Personalizing your automated messages can help to make attendees feel valued. And finally, tracking and analyzing data can improve your automation strategy. The integration between Eventin and SureTriggers, with the user-friendly features, makes implementing these best practices a breeze.

By automating tasks you can ensure that your events run smoothly and efficiently. Additionally, automation can help you gather valuable insights and data to improve future events. To get the most out of event automation, integrate Eventin and SureTriggers today to create memorable event experiences that leave a lasting impression on your attendees.