---
title: How to Set Up the Organizer and Speaker Directory in Eventin
description: "The **Directory** gives your site a public, searchable list of your Eventin organizers and speakers. Each person gets a card and a profile that lists their upcoming and past events. You can also let organizers and speakers join from the…"
url: "https://themewinter.com/docs/plugins/eventin/how-to-set-up-the-organizer-and-speaker-directory-in-eventin/"
updated: "2026-09-30"
category: Eventin / Directory
---

# How to Set Up the Organizer and Speaker Directory in Eventin

The **Directory** gives your site a public, searchable list of your Eventin organizers and speakers. Each person gets a card and a profile that lists their upcoming and past events. You can also let organizers and speakers join from the front end: you approve each person, and they submit events from their own dashboard for you to review.

### **Prerequisites**

- **Eventin** and **Eventin Pro** — installed and active.
- The **Eventin Directory Addon** — installed and active. On activation it creates a *Directory* page for you.

### **What the directory includes**

- A public **directory page** with search and filters, and an **Events by** section on every profile.
- A **Directory block** and an `[eventin_directory]` shortcode, so you can show the directory on any page.
- Optional **self sign-up**: a Join page, a member Dashboard, and review of join requests and submitted events.
- A **People** screen under **Eventin → Directory** to show, hide or feature people in bulk.

### **Step 1 — Open the Directory settings**

Go to **Eventin → Settings → Event Settings → Directory**. Everything the directory does is set up on this tab.

![Eventin Settings, Event Settings, with the Directory tab selected in the left menu and the Pages section at the top of the tab.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-41-1024x296.png)

### **Step 2 — Choose who is listed**

Three switches decide what appears on the public directory:

1. **List organizers** — show organizers on the directory page.
2. **List speakers** — show speakers on the directory page.
3. **Show events on profile pages** — add an *Events by* section, with upcoming and past events, to each listed person’s profile.

Click **Save Changes** after you change a switch.

![Directory settings with three numbered switches: List organizers, List speakers and Show events on profile pages, all turned on.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-42-1024x355.png)

### **Step 3 — Pick the directory pages**

The **Pages** section lists the three pages the directory uses. Each one has a page picker plus **View page** and **Edit page** links.

1. **Directory page** — lists your organizers and speakers.
2. **Join page** — where visitors sign in or ask to join.
3. **Dashboard page** — where approved people manage their events and profile.

To use one of your own pages, choose it in the picker; the change saves straight away. The page must contain the matching block or shortcode — the Directory block or `[eventin_directory]`, `[eventin_directory_join]`, or `[eventin_directory_dashboard]`. If it doesn’t, a yellow note tells you what to add. If a page was deleted, the row shows **No page is set** and a **Create page** button, which restores it from the trash or publishes a new one.

![The Pages section of the Directory settings, with numbered rows for the Directory page, Join page and Dashboard page, each with a page picker and View page and Edit page links.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-43-1024x603.png)

### **Step 4 — Set up each organizer and speaker**

Open **Eventin → Speaker & Organizer**, and add or edit a person. The directory adds three fields to the form:

1. **Location** — shown on the card and used by the location filter.
2. **Show in directory** — untick it to keep this person off the directory and hide the events list on their profile.
3. **Featured in directory** — featured people appear first, with a *Featured* label.

Hover the **ⓘ** icon next to a field to see its help text. New people are shown in the directory unless you untick **Show in directory**.

![The speaker form with three numbered fields: Location set to Chattogram, and the Show in directory and Featured in directory checkboxes, both ticked.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-44-1024x309.png)

### **Step 5 — Check the public directory**

Open your Directory page to see it as visitors do. The filter bar at the top has:

1. **Search** by name.
2. **All / Organizers / Speakers** switch.
3. **Location** filter.
4. **Upcoming events only** — only people who have an upcoming event.
5. **Sort** — Name (A–Z), Most events, or Next event.
6. **Filter** — apply the choices.

If you use speaker categories, a **Category** filter appears too. Featured people always come first, whichever sort is chosen.

![The public Directory page with numbered filters: search box, All, Organizers and Speakers switch, location filter, Upcoming events only checkbox, sort menu and Filter button, above the first people cards.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-45-1024x417.png)

Each card shows the person’s photo, name and title, then:

1. Their labels — *Featured*, *Organizer* or *Speaker* — and location.
2. Their **next event**, with its date.
3. How many events they have, and a **View profile** link.

![A directory card for Ayesha Rahman with three numbered parts: the Featured, Speaker and Chattogram labels, the next event line, and the event count with the View profile link.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-46.png)

### **Step 6 — See each person’s events on their profile**

With **Show events on profile pages** turned on, each profile ends with an **Events by** section. It splits the person’s events into **Upcoming** and **Past**, and has a **Back to directory** link to your Directory page.

![The Events by Nadia Rahman section on a profile page, with the Upcoming group numbered and the Back to directory link highlighted.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-47.png)

### **Step 7 — Show the directory on any page**

Add the **Directory** block to any page or post. In the block settings, **Who to show** lets you fix the people type, category or location, or show only people with upcoming events — visitors then filter within that choice. **Layout** sets the starting order, people per page, columns, and whether the filter bar shows.

![The block editor with the Directory block selected on a page; the block settings panel highlights the Who to show options, and the Layout options are numbered.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-48-1024x621.png)

Prefer a shortcode? Use `[eventin_directory]` with any of these options:

- `type` — *all*, *organizer* or *speaker*.
- `category` and `location` — show only one category or place.
- `upcoming="yes"` — only people with upcoming events.
- `sort` — *name*, *events* or *upcoming*.
- `per_page` and `columns` (1–6) — how many people, and how many per row.
- `filters="no"` — hide the filter bar.

For example: `[eventin_directory type="speaker" upcoming="yes" columns="3"]`. A type, category, location or upcoming choice set in the shortcode is fixed; the matching filter is hidden.

### **Step 8 — Let organizers and speakers join**

Back in **Eventin → Settings → Event Settings → Directory**, turn on:

1. **Let organizers and speakers join** — visitors can ask to join from the Join page. You approve each person, and they then submit events from their Dashboard.
2. **New events need approval** — on by default. Events that members publish or edit wait for your review before they go live.

Click **Save Changes**. Eventin creates the Join and Dashboard pages the first time you turn joining on.

![Directory settings with the Let organizers and speakers join switch and the New events need approval switch numbered, both turned on.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-49-1024x274.png)

### **Step 9 — How visitors join**

On the Join page, a visitor opens the **Join** tab, fills in their details, picks **Organizer** or **Speaker**, and clicks **Join and send request**.

![The Join page with the Join tab open and a filled-in form; the tab, the Organizer or Speaker choice and the Join and send request button are numbered.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-50-1024x468.png)

The request then waits for you. The visitor sees **Your request is waiting for review** and gets an email once you decide.

![The Join page after sending a request, showing Your request is waiting for review with the person’s role, designation and location.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-51-1024x259.png)

People who already have an account use the **Sign in** tab. Signed-in customers can apply with their existing account, without creating a new one.

![The Sign in tab on the Join page, with the tab and the Forgot your password link numbered.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-52-1024x268.png)

### **Step 10 — Review join requests**

New requests show a count on **Eventin → Directory** in the WordPress menu.

![The WordPress admin menu under Eventin, with an arrow pointing to the Directory item.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-53-585x1024.png)

Open it and choose the **Join requests** tab. Use **Waiting** and **Rejected** to switch lists, tick several people and click **Approve selected**, or use **Approve** and **Reject** on a row.

![The Join requests tab listing two people waiting, with the Waiting and Rejected switch and the Approve selected button numbered, and the Approve and Reject buttons highlighted on one row.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-54-1024x346.png)

When you reject, type a reason — the **Reject** button stays off until you do. The person gets your reason by email and on the Join page, and can update their details and send the request again. A request rejected by mistake can still be approved from the **Rejected** list.

![The Reject this request window with the reason box highlighted and a reason typed in.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-55-1024x497.png)

### **Step 11 — What approved members can do**

After approval, the person signs in and lands on the **Dashboard** page. It has two tabs:

1. **Events** — Eventin Pro’s event manager, where they create and edit their own events and schedules.
2. A note that **new events need approval**, when you have that switch on.
3. How many of their events are **waiting for review**.
4. Any event you **sent back**, with your reason and a **Fix and resubmit** link.

![The member Dashboard with the Events and My profile tabs and three numbered notices: new events need approval, one event waiting for review, and an event sent back with its reason and a Fix and resubmit link, above the member’s events list.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-56-1024x601.png)

On the **My profile** tab, members update their name, designation, location, bio, **photo** and **social links**. Their directory card updates as soon as they save.

![The My profile tab with the Photo field and Social links numbered and the Save profile button highlighted.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-57-1024x541.png)

Members who joined this way can’t open wp-admin — they are sent to their Dashboard — and can’t publish posts or pages. They are linked to their own events automatically: organizers as the organizer, speakers as a speaker.

### **Step 12 — Review submitted events**

The **Pending events** tab lists events waiting for you. The **Kind** column shows *New*, or *Edited* for a live event the member changed. Editing a live event takes it offline until you approve it again.

- **Approve** — the event goes live and the member gets an email.
- **Reject** — the event goes back to the member as a draft, with your reason.
- **Open in editor** — check or fix the event in Eventin first.

A recurring event is reviewed as one item: approving it publishes every occurrence.

![The Pending events tab with one event from Tanvir Ahmed; its New tag is numbered and the Approve, Reject and Open in editor buttons are highlighted.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-58-1024x217.png)

### **Step 13 — Manage who appears in the directory**

The **People** tab under **Eventin → Directory** lists every organizer and speaker in one place, whether or not joining is on.

1. **Bulk actions** — Show in directory, Hide from directory, Feature, or Unfeature, applied to the people you tick.
2. **All / Shown / Hidden / Featured** — narrow the list.
3. **All roles** — show only organizers or only speakers.
4. **Search** — by name or email.

Each row also has an **In directory** switch and a **Featured** checkbox for quick changes to one person.

![The People tab with numbered controls — Bulk actions, the All, Shown, Hidden and Featured filter, the role filter and the search box — and the In directory switch and Featured checkbox highlighted on the first row.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-59-1024x511.png)

To change several people at once, tick them, choose an action from **Bulk actions**, and click **Apply**.

![The People tab with two people ticked and the Bulk actions menu open, showing Show in directory, Hide from directory, Feature and Unfeature.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-60-1024x307.png)

### **Step 14 — Choose which emails are sent**

Six switches at the bottom of the Directory settings control the emails. All are on by default:

1. **Email me about join requests** — to the site admin email when someone asks to join.
2. **Email me about events to review** — to the site admin email when an event is waiting.
3. **Email people when they are approved** — with a link to their Dashboard.
4. **Email people when their request is rejected** — with your reason and a link to send it again.
5. **Email submitters when an event is approved** — with a link to the live event.
6. **Email submitters when an event is sent back** — with your reason and a link to their Dashboard.

![Directory settings with six numbered email switches, from Email me about join requests to Email submitters when an event is sent back, all turned on.](https://themewinter.com/docs/plugins/wp-content/uploads/sites/3/2026/09/image-61-1024x696.png)

### **How it behaves**

- **Joining switched off later?** The Join and Dashboard pages show nothing and the request tabs are hidden. Members keep their profiles, and they still can’t publish posts or pages.
- **Your own edits aren’t held.** When you publish or edit an event in wp-admin, it goes live straight away, even if a member owns it.
- **Deactivating the addon** unpublishes only the pages it created, so visitors never see a bare shortcode. Pages you chose yourself stay as they are, and everything comes back when you reactivate.

## **FAQs**

#### **Q: Nobody shows up on my directory page. Why?**

**A:** Check that **List organizers** or **List speakers** is on under **Eventin → Settings → Event Settings → Directory**, and that the people have **Show in directory** ticked. The **Hidden** filter on the **People** tab shows anyone who is hidden.

#### **Q: The Join page shows nothing.**

**A:** Turn on **Let organizers and speakers join** and click **Save Changes**. Also check that the Join page contains `[eventin_directory_join]` — the **Pages** section warns you if it doesn’t.

#### **Q: Can I use my own page for the directory?**

**A:** Yes. Add the Directory block or `[eventin_directory]` to any page, then choose it as the **Directory page** in the Pages section. Links such as **Back to directory**, and the emails, follow your choice.

#### **Q: I deleted the Directory page by mistake. How do I get it back?**

**A:** Open the Directory settings. The Directory page row shows **No page is set** — click **Create page**. It restores the page from the trash, or publishes a new one if it was deleted for good.

#### **Q: Can my staff (editors or admins) join as a speaker?**

**A:** No — staff accounts can’t apply through the Join page, so they keep their full access. Add them as an organizer or speaker yourself under **Eventin → Speaker & Organizer**.

#### **Q: A visitor says they can’t send the join form any more.**

**A:** To stop spam, the Join form accepts five requests per network per hour. After that it asks the visitor to try again later.

#### **Q: Do events from organizers I added myself need approval too?**

**A:** Yes. With **New events need approval** on, events that any organizer or speaker publishes or edits wait for your review. Events you publish yourself go live straight away.

## **Conclusion**

Turn on the lists you want under **Eventin → Settings → Event Settings → Directory**, pick your pages, and mark each person’s location, visibility and featured status. If you open joining, the Join page, the member Dashboard and the **Eventin → Directory** screen take care of the rest. You approve people and events in one place, and curate who appears from the People tab.